Print Media Guidelines

 

Print media is paper, transparencies, labels, envelopes, coated paper among others. Your printer provides high-quality printing on a variety of print media. Selecting the appropriate print media for your printer helps avoid printing troubles. This section describes how to select print media, how to care for print media, and how to load the print media in the standard 500-sheet tray, optional 500-sheet tray module, or 1000-sheet module.

  Paper

  Transparencies

  Envelopes

  Labels

  Storing Print Media

  Identifying Print Media Sources and Specifications


Paper

For the best print quality in color, use 75 g/m2 (20 lb) xerographic, grain long paper. For the best print quality in black and white, use 90 g/m2 (24 lb) xerographic, grain long paper. Before buying large quantities of any print media, Dell recommends trying a sample first.

When loading paper, identify the recommended print side on the paper package, and load the paper accordingly. See "Loading Print Media in Standard and Optional Trays" and "Loading the Multipurpose Feeder" for detailed loading instructions.

Paper Characteristics

The following paper characteristics affect print quality and reliability. Dell recommends that you follow these guidelines when evaluating new paper stock.

Weight

The tray automatically feeds paper weights from 60 to 163 g/m2 (16 to 60 lb bond) grain long. The multipurpose feeder automatically feeds paper weights from 60 to 216 g/m2 (16 to 80 lb bond) grain long. Paper lighter than 60 g/m2 (16 lb) might not be stiff enough to feed properly, and could cause paper jams. For best performance, use 75 g/m2 (20 lb bond) grain long paper.

Curl

Curl is the tendency of print media to curve at its edges. Excessive curl can cause paper feeding problems. Curl usually occurs after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in humid conditions, even in the paper tray, can contribute to paper curling prior to printing and cause feeding problems.

Smoothness

The degree of paper smoothness directly affects print quality. If the paper is too rough, the toner does not fuse to the paper properly, resulting in poor print quality. If the paper is too smooth, it can cause paper feeding problems. Smoothness between 150 and 250 Sheffield points produces the best print quality.

Moisture Content

The amount of moisture in the paper affects both print quality and the ability of the printer to feed the paper properly. Leave the paper in its original packaging until you are ready to use it. This limits the exposure of the paper to moisture changes that can degrade its performance.

Grain Direction

Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of the paper, or grain short, running the width of the paper. Grain long paper is recommended.

Fiber Content

Most high-quality xerographic paper is made from 100% chemically pulped wood. Paper containing fibers such as cotton possess characteristics that can result in degraded paper handling.

Recommended Paper

To ensure the best print quality and feed reliability, use 75 g/m2 (20 lb) xerographic paper. Business papers designed for general business use also provide acceptable print quality.

Always print several samples before buying large quantities of any type of print media. When choosing any print media, you should consider the weight, fiber content, and color.

The laser printing process heats paper to high temperatures of 225°C (437°F) for Magnetic Ink Character Recognition (MICR) applications, and 205°C (401°F) for non-MICR applications. Only use paper able to withstand these temperatures without discoloring, bleeding, or releasing hazardous emissions. Check with the manufacturer or vendor to determine whether the paper you have chosen is acceptable for laser printers.

Unacceptable Paper

The following paper types are not recommended for use with the printer:

In some cases, you can adjust registration with your software program to successfully print on these forms.

Selecting Paper

Proper paper selection helps prevent jams and ensures trouble-free printing.

To help avoid jams or poor print quality:

Selecting Preprinted Forms and Letterhead

When selecting preprinted forms and letterhead paper for the printer:

Printing on Letterhead

Check with the manufacturer or vendor to determine whether the preprinted letterhead you have selected is acceptable for laser printers.

Page orientation is important when printing on letterhead. Use the following table for help when loading letterhead in the print media sources.
Print media source
Print side
Page orientation
Standard 500-sheet tray
Optional 500-sheet tray module or 1000-sheet module
Face up

Letterhead at the back of the tray
Multipurpose feeder
Face down

Letterhead enters the printer first.

Selecting Pre-punched Paper

Pre-punched paper brands can differ in the number and placement of holes and in manufacturing techniques.

To select and use pre-punched paper:


Transparencies

You can load up to 75 transparencies in the multipurpose feeder for a single print job. Before buying large quantities of any print media, Dell recommends trying a sample first.

When printing on transparencies:

Selecting Transparencies

The printer can print directly on transparencies designed for use in laser printers. Print quality and durability depend on the transparency used. Before buying large quantities of any print media, Dell recommends trying a sample first.

The Paper Type setting should be set to Transparency to help prevent jams. (See "Paper Type" for detailed information about this setting.) Check with the manufacturer or vendor to determine whether your transparencies are compatible with laser printers that reach temperatures as high as 205°C (401°F). Only use transparencies that are able to withstand these temperatures without melting, discoloring, offsetting, or releasing hazardous emissions.


Envelopes

You can load envelopes in the multipurpose feeder for a single print job. Before buying large quantities of any print media, Dell recommends trying a sample first. See "Loading the Multipurpose Feeder" for instructions on loading an envelope.

When printing on envelopes:


Labels

Your printer can print on many labels designed for use with laser printers. Label adhesives, face sheet (printable stock), and topcoats must be able to withstand temperatures of 205°C (401°F) and pressure of 25 pounds per square inch (psi).

Before buying large quantities of any print media, Dell recommends trying a sample first.

When printing on labels:


Storing Print Media

For proper print media storage, the following guidelines help avoid media feeding problems and uneven print quality.


Identifying Print Media Sources and Specifications

The following tables provide information on standard and optional print media sources.

Print Media Sizes and Support

Multipurpose feeder
Standard paper tray/
Optional 500-sheet tray module
Optional 1000-sheet module
Duplexer
A4
Y
Y
Y
Y
A5
Y
Y
Y
Y
B5
Y
Y
Y
Y
Letter
Y
Y
Y
Y
Folio
(8.5 x 13 in.)
Y
Y
Y
Y
Legal
(8.5 x 14 in.)
Y
Y
Y
Y
Executive
Y
Y
Y
Y
COM-10 envelope
Y
N
N
N
Monarch
Y
N
N
N
C5
Y
N
N
N
DL
Y
N
N
N
User-specified print size
Y
N
N
Y*

* Duplexer support user-specified print media that are 149 mm to 220 mm wide and 210 mm to 355.6 mm long.

Print Media Supported

Multipurpose feeder
Standard 500-sheet tray
Optional 1000-sheet module
Duplexer
Plain Paper
(60–80 gsm)
Y
Y
Y
Y
Plain Paper-Side 2 (60–80 gsm)
Y
N
N
N
Plain Thick Paper (81–105 gsm)
Y
Y
Y
Y
Plain Thick Paper-Side 2 (81–105gsm)
Y
N
N
N
Covers
(106–163 gsm)
Y
Y
Y
Y
Covers-Side 2 (106–163 gsm)
Y
N
N
N
Covers Thick
(164–216 gsm)
Y
N
N
N
Covers Thick-Side 2 (164–216 gsm)
Y
N
N
N
Transparency
Y
N
N
N
Labels
Y
N
N
N
Coated
(106–163 gsm)
Y
N
N
Y
Coated-Side 2
(106 –163 gsm)
Y
N
N
N
Coated Thick
(164–216 gsm)
Y
N
N
N
Coated Thick-Side 2
(164 –216 gsm)
Y
N
N
N
Envelope
Y
N
N
N

Setup Paper Type

Paper type
Weight (gsm)
Remarks
Plain1
60-80
-
Plain2
81-105
-
Covers1
106-163
-
Covers2
164-216
-
Coated1
106-163
BJP (Bubble Jet Printer) paper cannot be used.
Coated2
164-216
BJP (Bubble Jet Printer) paper cannot be used.
Transparency
-
BJP (Bubble Jet Printer) paper cannot be used.
Label
-
BJP (Bubble Jet Printer) paper cannot be used.
Envelopes
-
-